Document Management: Organize, manage, and maintain physical and electronic documents and records.
Data Entry: Accurately input document information into databases or document management systems.
Version Control: Ensure that documents are correctly versioned and updated as necessary.
Document Retrieval: Facilitate easy and efficient retrieval of documents for authorized personnel.
Filing: Organize and file documents according to established procedures and naming conventions.
Quality Control: Review documents for accuracy, completeness, and compliance with standards.
Distribution: Distribute documents to relevant individuals or departments as needed.
Archiving: Create and maintain archives of historical records and documents.
Confidentiality: Handle sensitive documents with discretion and maintain their confidentiality.
Communication: Coordinate with different departments for document- related queries and requirements.
Process Improvement: Suggest improvements to document management processes to enhance efficiency.
Training: Assist in training staff on document control procedures and best practices.
Qualifications:
High school diploma or equivalent; additional education or certifications are a plus.
Previous experience as a Document Controller or in a related role is preferred.
Strong organizational and time management skills.
Proficiency in using document management software and Microsoft Office Suite.
Attention to detail and accuracy.
Understanding of document control principles and best practices.
Excellent communication and collaboration skills.
Ability to handle multiple tasks and prioritize effectively.
Adaptability to changing requirements and priorities.
Familiarity with relevant regulations and compliance standards is advantageous.
Application Instructions:
Interested candidates are invited to submit their resumes and a cover letter outlining their relevant document control experience to [email protected]. Please include “Document Controller Application – [Your Name]” in the subject line.