Reporting to :
Accounting Manager or Assistant Financial Controller.
Oversees:
Working in the main Accounting Office in a designated area and access to purchasing and receiving areas.
Basic Function:
To maintains accounts payable voucher register, cash disbursement and supporting schedules. Keep complete and accurate account payable records.
Responsible for the timely payment of purveyor’s tax to the Department concerned and for the preparation of the related summaries. Responsible for payments to suppliers for all goods and services received.
Duties and responsibilities:
1. Matches invoices received with delivery notes and/or purchase Orders.
2. Allocates costs according to the Hotel / Local chart of Accounts.
3. Vouchers all invoices.
4. Checks that the detail on the invoices corresponds with that on the delivery notes / or purchase orders.
5. Checks that the receiver’s stamp and endorsement appears on All receiving documents of good received through the goods Receiving pay.
6. Checks that the department heads concerned signs all invoices for services or goods received direct.
7. Performs clerical checks on all invoices indicating on the Invoices that this has been done.
8. Promptly resolves all disputes with Purchasing & Suppliers.
9. Prepares checks according to the payment schedule agreed Between Financial Controller, Purchasing and the Supplier.
10. At month end balances voucher register and disbursement.
11. Prepares trial balance of unpaid vouchers which balances with General ledger.
12. Balance inventories accounts with Food & Beverage Controller & General Stores.
13. Maintains all supporting schedules on a current basis.
14. Maintains files in a good order so as to facilitate subsequent Review.
15. Reviews open purchase order file with purchasing on a monthly basis for a status report on undelivered items.
16. Maintains good relations with Food & Beverages Controller, General Stores, Receiving, Purchasing and Department Heads in Order to ensure correct cost classification, promote resolution of Disputed items, approvals of invoices and timely expedition of Suppliers payments.
If you have relevant experience in a hotel, then apply for the available position by sending your CV to [email protected] only, no WhatsApp or calls.